conditions of entry
terms-and-conditions-of-entry

CONDITIONS OF ENTRY

ENTRIES OPEN 20th April 2024 and close at midnight 2nd June 2024

ENTRY FEE

There is a $50 entry fee per artist, other than for young artists still attending school who have free entry (see below).

The $50 entry fee per artist allows for three entries. The fee is payable on submission of a completed online entry form for the first entry made; this fee allows for two more entries by the same artist. Sculptures are eligible for selection only after full payment of the entry fee has been received. The fee is non-refundable, whether a sculpture is selected or not.

Entry is free for up to two sculptures for young artists still attending school; after submission of their first entry young artists may then submit one more entry.


SELECTION PANEL FOR WORKS & PRIZES

Selection Panel will be appointed by the Wollombi Valley Sculpture Festival Committee; the Selection Panel will consider all entries and their decision on works selected for exhibition will be final. Sculptors will be notified of selection of their work(s) by Monday 22 July 2024. The placement of selected works will be at the discretion of the 2024 Curatorial Team. The Wollombi Valley Sculpture Festival

Committee reserves the right to invite entrants to exhibit without selection. 

Members of the Wollombi Valley Sculpture Festival Committee may enter and be selected to exhibit but are not eligible to win a prize.


SELECTION OF PRIZES

An Independent Panel of Judges will view the exhibition and select prize winners.

Any decision made by the Independent Panel of Judges is final; no discussion will be entered into. Prize winners will be announced at the Official Opening on Saturday 14 September 2024. Attendance at the Official Opening is by invitation only.


SCULPTURE ENTRIES

ALL ENTRIES

  • Entry deadline: Sunday 2 June 2024 by midnight. This date is final and there will be no extensions provided. The on-line entry system will automatically prevent entry submission after the deadline.
  • Sculptors submitting more than one sculpture must make a separate entry for each sculpture.
  • Entrants, apart from young artists still attending school, may submit up to three sculptures for selection; young artists still attending school may submit up to two sculptures.
  • Multiples will be counted as one entry as long as they are essentially the same and they can be sold separately, including multiples that form an installation.
  • All entries must be the original work of the submitting sculptor.
  • The Selection Panel will give preference in their consideration to works created in the last 10 years.
  • Entries that have been previously exhibited at Sculpture in the Vineyards, Wollombi Valley Sculpture Festival will not be considered for selection.
  • All entries must be of completed sculptures; works in progress, concepts and drawings will not be considered.
  • There are two entry categories: Indoor Sculpture and Outdoor Sculpture.
  • Editions: Sculptors are asked to provide edition details.
  • Sculptor name for catalogue: Entrants are asked to provide the sculptor name they are known by and as they would like it to be written in the Festival catalogue should the sculpture entered be selected for exhibition.
  • Sculptor statement: Entrants are asked to provide a sculptor statement for each sculpture, which will be used in the catalogue as it is written on the on-line entry form.
  • Sculptor biography: Entrants are asked to provide some background information about themselves and their work, which may be used by our Festival volunteers and tour guides and shared with interested members of the public.
  • Sculptures must not pose a risk to the general public. All works will be assessed for safety after installation. Notwithstanding, we encourage all entrants (or the gallery representing them, if applicable) to have Public Liability Insurance for their sculptures. NAVA can help with this.
  • All works that require electrical power must be single phase 240 volt, maximum 2 Amp current draw. The sculptor must have the wiring approved by a licensed electrician
  • OUTDOOR SCULPTURE ENTRIES
  • Outdoor sculptures must be able to withstand harsh weather conditions including sun, extremely strong winds and rain, and possible wildlife intrusion.
  • Outdoor sculptures that require a concrete footing will not be considered.
  • INDOOR SCULPTURE ENTRIES
  • Larger indoor works are welcome and can be accommodated.
  • It is the sculptor’s responsibility to provide a suitable, freshly painted white plinth if one is required for the sculpture if selected. Please ensure the sculptor’s name is on the bottom of the plinth. 

OUTDOOR SCULPTURE ENTRIES

  • Outdoor sculptures must be able to withstand harsh weather conditions including sun, extremely strong winds and rain, and possible wildlife intrusion.
  • Outdoor sculptures that require a concrete footing will not be considered.

INDOOR SCULPTURE ENTRIES

  • Larger indoor works are welcome and can be accommodated.
  • It is the sculptor’s responsibility to provide a suitable, freshly painted white plinth if one is required for the sculpture if selected. Please ensure the sculptor’s name is on the bottom of the plinth. 

PHOTOS OF WORKS

Each work submitted requires at least two (maximum four) good quality JPEG images (minimum 300 dpi). One of the images provided of a selected sculpture will be included in the catalogue. The images are to be taken from different angles to help with the selection process and, if possible, the photos should indicate the scale of the work. Please, when taking your photos, take great care that the background does justice to your sculpture and is not distracting.

The sculptor owns the copyright of their work(s) and licences Sculpture in the Vineyards, Wollombi Valley Sculpture Festival to reproduce the artwork in its catalogue, website, publicity, media releases and other promotions in 2024 and in later years in relation to the Sculpture in the Vineyards, Wollombi Valley Sculpture Festival event.


INSTALLATION & REMOVAL OF SCULPTURES

Installation of selected works will take place on Tuesday 10, Wednesday 11 and Thursday 12 September 2024. Selected 2024 Festival Finalists will be given a specific time and date and are required to meet with a member of the Curatorial Team before proceeding to install. Sculptors must bring their own tools and assistants to install and remove their work. A site must be returned to its original condition by the artist after the sculpture has been removed.

When installed, a selected sculpture must be presented as it appears in the JPEG images provided with the entry submission. The Curatorial Team may reject a sculpture that is presented differently on installation to how it appears in the submission photos.

Sculptures must remain onsite until the close of the Festival at 1pm, Sunday 29 September 2024. Sculptures that are not sold must be collected between 1pm and 3pm on Sunday 29 September 2024 or between 9am and 4pm, Monday 30 September 2024. Or collected later by prior arrangement.


TRANSPORTATION TO & FROM THE SITE

Selected 2024 Festival Finalists are responsible for the transport of their sculptures to and from the Festival.

Sculptors are responsible for removing all packing materials from their site. Sculpture in the Vineyards, Wollombi Valley Sculpture Festival does not store any packing materials. All freight and transport costs are the responsibility of the sculptor, including arrangement of delivery of sold works with the purchaser.


SITE LOCATIONS

Sculptures will be located on the grounds of participating vineyards and galleries and at key locations in Wollombi and Laguna Villages in the Wollombi Valley.


SECURITY, LIABILITY & INSURANCE

2024 Festival Finalists are responsible for ensuring their sculpture installation(s) remain safe at all times. All instructions from the Curatorial Team or site venue must be complied with promptly. Artworks will be assessed for safety after installation; the Curatorial Team may reject a work it considers unsafe. We encourage all sculptors to obtain Public Liability Insurance.

Conservation policy: It is the responsibility of the sculptor, or representative of the sculptor, to maintain the presentation of their sculpture for the duration of the Festival. 

All risk during the Festival remains with the sculptorthere is no insurance cover for damage or theft of any items by the Festival and its people. Sculptors are responsible for their own insurance cover if insurance is required.

The Curatorial Team will endeavour to take good care of all sculptures whilst on display, but will not be held responsible for any damage or theft of any items.

The Curatorial Team are authorised to move or remove sculptures from sale for any reason.


SALES OF ARTWORKS

All works must be for sale during the Festival and whilst they remain on the exhibition grounds. Entrants’ works should be priced to sell with no discounts on selected works allowed at any time during the Festival or during the month after the Festival concludes.

Sculpture in the Vineyards, Wollombi Valley Sculpture Festival will retain a 30% commission on all sales. Please take this into consideration when advising us of your selling price. Any sales during the month after the Festival concludes are also subject to a 30% Festival commission.

Where an entrant (or representing gallery, if applicable) is registered for GST, it is understood that this has been included, together with the 30% Festival commission, in the final sale price entered for a sculpture on the entry form.

For all sculpture sales: transport, removal and insurance will be the responsibility of the sculptor and purchaser.


AGREEMENT

By entering all entrants are agreeing to our conditions of entry.


PRIZES 2024

  • Over $42,000 in cash prizes (non-acquisitive)
  • Exciting new prizes

Details of all prizes are being finalised and will be announced soon.


KEY DATES 2024

Entries open: Saturday 20 April

Entries close: Midnight Sunday 2 June

Finalists notified: by Monday 22 July

Installation: Tuesday 10, Wednesday 11, Thursday 12 September

Festival opens: Saturday 14 September

Opening times: 10am – 4pm daily, apart from 10am – 1pm on Sunday 29 September

Official Opening: Saturday 14 September, by invitation only

Festival closes: Sunday 29 September, 1pm

De-installation: Sunday 29 September, 1pm – 3pm and Monday 30 September, 9am – 4pm, or by prior arrangement.


Sculpture displayed above: Stargate – Myles Naylor. Photo courtesy of Chris Southwood.